The OPEN CITY MARUNOUCHI 2019 Operating Committee (hereinafter, "Operating Committee") will comply with the Act on the Protection of Personal Information, as well as guidelines pertaining to the law. It will strive to manage and use personal information collected for participant registration securely and appropriately.
The Operating Committee will use the applicant's personal information for the purpose of managing the OPEN CITY MARUNOUCHI 2019 program and for communication. In addition, photographs or videos taken by the Operating Committee during events, including images of participants, may be shared through television, newspapers, magazines, the Internet, etc., for the purpose of reporting on the events.
2.Scope of Use
Operating Committee, joint users (as established in "3. Shared Use" below) and subcontractors.
Within the scope of the purpose found in Paragraph 1, the Operating Committee may share an applicant's gender, age, place of work, and contact information with facility managers and guides who provide individual programs for OPEN CITY MARUNOUCHI 2019. As stated below, the OPEN CITY MARUNOUCHI 2019 Operating Committee Administrative Office bears the responsibility for managing personal information of shared use.
The Operating Committee may outsource part of the business operations to provide better service to participants, and may allow participant personal information to be stored at outsource providers. In such cases, a contractor will be selected who is deemed able to handle personal information appropriately. Based on contractual agreement, the contractor will be required to determine the steps necessary to prevent the leakage of participant personal information by appropriately managing and maintaining the confidentiality of personal information, and must implement appropriate management.
5.Disclosure of Personal Information
When the Operating Committee is asked by a participant to disclose their personal information based on the provisions of the Act on the Protection of Personal Information, after confirming the identity of the request-maker, the information will be promptly disclosed (if there is no such personal information, notification will be provided). However, this will not apply to cases where the Society is not obligated to disclose the information based on the Act on the Protection of Personal Information or other laws.
If you have any questions regarding this matter, please contact the following office. Questions will answered after confirming your identity. (We may not be able to meet your request in certain cases).
Personal information manager
OPEN CITY MARUNOUCHI 2019 Operating Committee Administrative Office
(open weekdays from 10:00 to 17:00; closed weekends/holidays)
[August 28, 2019; OPEN CITY MARUNOUCHI 2019 Operating Committee]
Article 1 (Purpose and definitions)
- "Applicant" refers a person who applies to participate in a program provided by the Service based on Article 3.
- Among the information that the Operating Committee obtains from applicants, "personal information" refers to information as defined in Article 2, Paragraph 1 of the Act on the Protection of Personal Information (Act No. 57 of 2003).
Article 2 (Service content)
- The OPEN CITY MARUNOUCHI 2019 Operating Committee (hereinafter, the "Administrative Office") is responsible for the programs.
- The Administrative Office performs the following tasks related to program operation.
- Recruitment of applicants and registration receiving
- Participation fee collection operations
- Operation and management of sites to receive program participation
- Other operations incidental to the above
- The Operating Committee may change the content of a program at any time through notification on a website specified by the Operating Committee. The participant acknowledges in advance that they may not be able to participate in an existing program due to such changes, which might result in disadvantages to the participant concerned, and in such cases will not make any objections.
- The Operating Committee may change the content of a program at any time when such changes are necessary due to the establishment or modification of laws and regulations. The participant acknowledges in advance that they may not be able to participate in an existing program due to such changes, which might result in disadvantages to the participant concerned, and in such cases will not make any objections.
- Any communication and/or connection charges incurred when using the Service will be borne by the user.
Article 3 (Program application)
- If the applicant is a minor, an adult ward, a person under curatorship, or a person under assistance, the applicant will require the consent of their legal representative to apply for program participation.
Article 4 (Cancellation after registration)
- To cancel after payment of the participation fee, the following rules apply regardless of the reason.
- Cancellation is performed by contacting the Administrative Office.
- For cancellation up to two weeks before the start of the program, the fee will be refunded in full.
- For cancellation 13 to 7 days before the start of the program, 70% of the fee will be refunded.
- For cancellation 6 days or less before the start of the program, the fee will not be refunded.
- The refund method and fees are based on the provisions of the program application service provider, Peatix Inc.
- No cancellation or refund requests will be accepted after the program has started.
Article 5 (Cancellation of participation application)
- The Operating Committee may cancel an application without advance notice in any of the following situations.
- The participant makes a false declaration or report to the Operating Committee
- The Operating Committee determines that there is a problem for providing the program regardless of the reason.
- The participant is, at the time of registration, a gang member, member of a gang-affiliated company, sokaiya (specialized racketeer) or related individual, or otherwise involved in organized crime (hereinafter, "gangster"), or when gangster status is attained after registration.
- In addition, when the Operating committee determines that the applicant is ineligible as a participant.
- As a result of the action taken by the Operating Committee as stated in the preceding paragraph, the participant cannot use the Service. Even if this causes damage to the participant or a third party, the Operating Committee will not be held responsible. In addition, if damage is caused to the Operating Committee or a third party as a result of an action pertaining to an item of the preceding paragraph, even after the application has been canceled, the participant bears all legal responsibilities.
Article 6 (Prohibited matters)
- The participant must not perform any of the following items (hereinafter, "prohibited matters") when participating in the program. The Operating Committee is not liable for any disadvantage caused to the participant as a result of the participant having performed a prohibited matter. In addition, the Operating Committee will be able to seek compensation for damages from the participant if damages are suffered due to the participant performing a prohibited matter.
- Acts that infringe on intellectual property rights, etc., of programs or other software provided by the Operating Committee
- Acts that infringe on the property, privacy or portrait rights of participants, third parties, or the Operating Committee
- Discriminating against or slandering participants, third parties, or the Operating Committee
- Acts that damage the trustworthiness or honor of participants, third parties, or the Operating Committee
- Pre-election or election campaigning, or similar activities
- Religious, political or business solicitation
- Sending or posting computer viruses or other harmful programs
- Providing information and content received through the program to third parties
- Actions that interfere with the use or operation of Operating Committee or third-party devices and equipment, etc., or program equipment, or other actions that prevent or interfere with the normal operation of the program
- Acts that cause disadvantage or damage to the Operating Committee or third parties
- Criminal acts or actions that lead to or promote criminal acts
- Impersonating a third party or other acts of illegally sending or receiving third-party information
- Other acts that are equivalent to or may be considered as any of the above actions
- Any dispute with a third party arising from a prohibited action as set forth in the preceding paragraph will be resolved at the participant's responsibility and expense, and the Operating Committee will bear no responsibility.
- In the event that the participant suffers an accident or theft while participating in the program, the participant and program content provider will resolve the matter between them, and the Operating Committee will not be held responsible. However, in the event of damages due to reasons attributable to the Operating Committee, the Operating Committee will be liable for compensation up to the amount equivalent to the program participation fee.
Article 7 (Handling of personal information / portrait rights)
- Photos taken by the Operating Committee during an event may be posted in news media or on related websites.
- The Operating Committee retains the right to share videos, photos, articles, and records, etc., taken/prepared during events with media, such as TV, newspapers, magazines, and websites.
Article 8 (Self-responsibility)
- Participants must use content and other information provided by the Operating Committee or third parties through the program at their own risk.
- A participant with any injury, disability, pregnancy, or any mental or physical disorder or issues, should first consult with a doctor and decide whether to participate in the program at their own risk.
Article 9 (Intellectual property rights)
- Intellectual property rights such as copyrights and trademark rights related to all programs and software provided by the Operating Committee, information or content provided through the Service, as well as screen designs and logos, etc. (hereinafter collectively referred to as "provided content"), and all other tangible and intangible property rights (hereinafter, "intellectual property rights") belong to the Operating Committee or a third party that has granted a license to the Operating Committee (hereinafter collectively referred to as the "rights holder").
- Unless otherwise permitted for the use of the Service licensed by the Operating Committee, no reproduction, copying, reprinting, modification, sale, or redistribution of the provided content, in whole or in part, is permitted without the prior written consent of the rights holder.
Article 10 (Prohibited transfer of rights and obligations, etc.)
The participant is not permitted to transfer the rights or obligations they have as a participant to a third party, dispose of them by name change, succession or other methods, or use them as collateral.
Article 11 (Suspension, postponement or cancellation of general programs at the discretion of the Operating Committee)
- The Operating Committee may temporarily suspend, postpone, or cancel a program without prior notice to participants for any of the following reasons:
- When urgently performing equipment maintenance.
- If the program cannot be provided due to a fire or power outage.
- The program cannot be provided due to force majeure, such as a natural disaster.
- In addition, when the Operating Committee determines that the program needs to be interrupted for operational or technological reasons.
- The Operating Committee is not liable for any damage caused to the participant due to the temporary suspension of a program, etc., as outlined in the preceding paragraph.
- The Operating Committee will not refund participation fees for a program canceled under the preceding paragraph.
Article 13 (Governing law and jurisdiction)
[August 28, 2019; OPEN CITY MARUNOUCHI 2019 Operating Committee]